Library Board Minutes

Bovina Public Library 
Meeting Minutes 
Sept. 29, 2021 

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo 

Meeting called to order at 6:01 pm 

M/S/A August meeting minutes with a spelling correction 

Treasurer’s Report 

  • 2019 grant filed with the last payment expected 
  • M/S/A move $15,000 from Lichtenberg Endowment to operating costs 
  • IRS à notification received that July 2020 taxes will be applied to the correct quarter 
  • IRS à official notice that they are behind and they will catch up with corrections 
  • O’Connor Foundation paid matching of the endowment à $9,916 
  • Decker to insulate the basement in October 
  • Amazon Smile earnings are added to the fundraising account 
  • M/S/A Treasurer’s Report 

Librarian’s Report 

  • Conflict of interest signature forms updated 
  • Shannon will write up a narrative about the results of the community survey; to be added to strategic plan 
  • 13 volunteer hours this month 
  • 12 adult Library cards since January and 2 of the new juvenile cards today 
  • Letter from Hal Pockriss thanking the Library for the fantastic job on the dedication of the Library cart 
  • 4CLS to give out a tablet to help Librarian with barcoding 
  • New function of library system à readers of mysteries can go into their account to see if they have already read an specific book 
  • 4CLS has switch to the LIBBY app by Overdrive for digital magazines 
  • We continue to offer “fine free” juvenile book borrowing 
  • Annette will upload the 2019 grant 
  • 2021 grant was due by 8/31/2021 and we asked for $99,500; will receive $74625 from the state 
  • Bids for the renovation of the basement will go out in January 
  • Will look into insulating blinds before winter 
  • 4CLS automation will be prorated for 2022; we will cancel large print service and use interlibrary loan instead; we will keep DVD service 
  • Reading group’s next book is Hamnet by Maggie O’Farrell 
  • Stats: 35 passersby of the Wi-Fi; 9 visitors; 3 connected to Wi-Fi 

Next meeting October 27, 2021 

Meeting adjourned at 7:03 pm  


Bovina Public Library 
Meeting Minutes 
August 25, 2021 

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Corvelo 

Meeting called to order at 6:03 pm 

M/S/A the minutes from June 2021 with a change to that the IRS received communication from BPL about check (resulted from mix up with which months were included in reporting the “quarters”) 

Treasurer’s Report 

  • Amazon Smile funds will be reported in the fundraising account 
  • IRS – final letter—fourth quarter of 2020
    • October was reported in the 3rdquarter 
    • November and December were reported in the 4thquarter 
    • Greenberg called the correct the issue – IRS said not to respond to the letter as they need to catch up 
    • 2021 à4 months were put into the 2ndquarter but the IRS corrected it 
  • fuel oil – average number of gallons used 624 based on past years; will pre-buy 650 gallons from Kiff; Kiff Gold service plan purchased  
  • basement bids for insulation
    • Decker roll insulation, foam and metal supports ($10K) 
    • Goodchild—cannot do 
    • Tucker—cannot do 
    • TAB Construction – all foam ($26K) 
    • M/S/A approve BH Decker to complete basement insulation project 
  • $9900 to endowment fund to match the O’Connor matching grant (2018) 

Librarian’s Report 

  • Donations from Amazon Smile will be used for books and supplies 
  • Construction Aid information due 8/31/2021 
  • 11 people are currently in the reading/book group; next meeting is 9/8/21 – “Leave the World Behind” 
  • Strategic Planning survey is ongoing 
  • Schneider will host a writing workshop in October 
  • Charter – it is buckling in its frame; discussion on waiting to see if it continues to get worse; it is on parchment so there will be some buckling 
  • bookmarks available to patrons that showcase the Amazon Smile program supporting BPL 
  • back corner of the building—downspout and gutter need to be repaired 
  • building needs an external power washing 

Meeting adjourned at 6:55 pm 

Next meeting is 9/29/2021 at 6 pm 


Bovina Public Library
Meeting Minutes
June 30, 2021

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo

Meeting called to order at 6:05 pm

M/S/A with change to that M. Greenberg returned checks to the IRS and explained the errors; currently waiting for IRS to get back to us.

Treasurer’s Report

  • Received proof of delivery of check to IRS
  • Water meter: John Madeo stopped by to inform that a new water meter was needed; can get one for under $400
  • Notice from the IRS that a form 990N might be needed
  • Tax review conducted June 22nd; onsite review
  • Received yearly funding from the Town of Bovina 
  • M/S/A Treasurer’s Report

Librarian’s Report

  • Scholarship award winners was in the Walton Reporter
  • Construction Aid e-mail sent with our interest to apply for $100,000 grant; $50,000 set aside for Bovina
  • Phase 2 construction: basement insulation –> M. Greenberg to look into spray foam/construction companies that may be interested; also need to have the basement doors looked at
  • Approached by Catskill Unity –> BPL is committed to a non-partisan involvement in the community and is open to all
  • Amazon Smile — keep letting everyone know that they can sign up
  • Juneteenth is a state holiday that will be observed by the BPL
  • Book club book is Radium Girls
  • Stats: 110 views, 156 page views, 38 passing connects to wi-fi, 9 visits, and 3 connected to wi-fi inside
  • Mary Pelletier to be added as a substitute for the Librarian as needed

Next meeting is August 25th, 2021 at 6 pm

Meeting adjourned at 7:06 pm


Bovina Public Library
Meeting Minutes
May 26, 2021

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Corvelo

Guest: C. Dunphy

Meeting called to order at 5:59 pm


  • Discussion on awarding Jean Marie Collin Scholarship and Hugh Lee Scholarship
    • JMC Scholarship awarded to Jody Bray
    • HL Scholarships awarded to Alex Stanton and Sara Sluiter

M/S/A May meeting minutes with change to minutes

  • Change IRS form to 990
  • Aikens said that she would speak with Colleen Heavey to chair the strategic planning c

Treasurer’s Report

  • IRS notice sent again about 2nd/3rd/4th 2020 quarter payroll tax mix up; accounting firm is continuing to monitor and correct
  • basement insulation: looking to get a price before fall
  • discussion and agreement to purchase the Gold Service Plan from Kiff Oil
  • discussion on having the front walk maintained to level out a possible tripping hazard

M/S/A Treasurer’s report

Librarian’s Report

  • water meter: still investigating what needs to be done
  • will have bookmarks to be handed out at the farmer’s market
  • stats: 132 sessions; 194 page views; 41 passes; 15 inside passes; 3 connected
  • discussion of community committee for strategic plan survey

M/S/A Librarian’s report

Meeting adjourned at 7:07pm

Next meeting June 30th, 2021 at 6 pm at the Library


Bovina Public Library
Meeting Minutes
April 28, 2021

Attendees:  R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Corvelo

Meeting called to order at 6:05 pm via Zoom by R. LaFever

M/S/A March meeting minutes with change to minutes

  • VP will sign checks as prepared by treasurer (for ongoing verification) when time permits

Treasurer’s Report

  • Greenberg signed the Utica Insurance check and sent it out last week
  • Strategic plan –> need to work on
    • survey or focus groups should be done by middle of May per 4CLS; too short of a timeline
    • We should do a survey of patrons who come to the library and those who don’t
      • What does the community need and want
        • UP Church newsletter & St. James fellowship
        • Bovina Bulletin Board
        • Historical Society list
        • Board of elections list
      • Who can we address online; who needs be done on phone
      • Committee from the community to take on this project (who we can ask)
      • Colleen Heavey , Julie Hilson, Kristin Schneider
      • what questions to ask and how to gather the information; what should the project look like
    • IRS – 940 has gone to tax professionals
      • asked about doing a review instead of an audit
        • look at paid bills and compare to Quickbooks
        • cost a half a day of work –> couple hundred dollars –> can do in June
      • got a check back for $288 overpaid payroll –> was part of the 3rd quarter payroll tax;
        • send the check back to cover July’s payroll tax because it is part of the second quarter;
        • Greenberg sent letter and check to IRS to credit $288 to 3rd quarter instead of 2nd quarter of 2020

M/S/A Treasurer’s report

Librarian’s Report

  • Construction aid –> 971,000 to 4CLS;
    • need to send in intent to apply to S. Bachmann; 
    • submitted amendment request for last request (basement)
  • Broken windows behind the library needs to be tossed
  • Amazon Smile –>set up
  • Reimbursement for cleaning supplies from 4CLS
    • Annette purchased supplies
  • LED lights
    • someone to may come for an assessment 
    • can lead to NYSEG rebates
  • Tuttles in Bovina–e-mail to be forwarded to Ray –> research issue
  • Do you reach out to other community organizations?
    • yes, CCE (annual report)
    • Will become an important area to focus on for strategic plan and school budget funding
  • Six graduating seniors
    • Scholarships due on May 12th and will be sent out to board meetings 
    • decide May 26th
  • Stats — 127 sessions; page 194 views; wi-fi 45 people passerby; 11 inside visitors; 3 logins;
  • Bluestone walkway — frost heave; needs to be repaired; put out sign to warn

M/S/A Librarian’s report

Meeting adjourned at 6:48 pm

Next meeting May 26th, 2021 at 6 pm at the Library


Bovina Public Library
Meeting Minutes
March 24, 2021

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Corvelo

Guest:  S. Bachman

Meeting called to order at 5:59 pm via Zoom

M/S/A February meeting minutes

Treasurer’s Report

  • Kiff–used up the pre-pay for heating–Sept. to Feb. 934 gallons
    • basement does not have insulation
    • discussion on need to insulate walls before fall
      • basement–> spray foam and weather strip?
      • insulating shades for windows
    • 4CLS webinars–> actions to work on
      • public notice of meeting dates and times
      • finances –> add VP to list of needed signatures for all checks
      • need to audit every 3 years with a review done for years not audited
      • 14 minimum standards
        • review bylaws
        • work on long range plan of service
        • work on partnerships with community
      • Strategic plan webinar upcoming from 4CLS
    • Annual scholarships have been paid
    • M/S/A Treasurer’s Report

Librarian’s Report

  • Researching Bovina students who are graduating HS this year
    • waiting to hear back from schools
    • May need to meet in early May to review
  • Posted computer time limits for patrons
  • Russell family desk is in the Library
  • Amazon Smile now activated
  • Stats:  Wi-Fi (46 passerby), 15 inside visitors, 4 people connected to Wi-Fi, 66 website sessions, 126 page views
  • M/S/A Librarian’s Report

Next meeting is April 28th at 6 pm via Zoom

Meeting adjourned at 6:58 pm

Over for Ray LaFever addendum

Ray LaFever

to Shannon, Marni, Jon, Jen, me

Tue, Apr 27, 6:30 PM (21 hours ago)

  • finances –> add VP to list of needed signatures for all checks – This wasn’t the issue, was it? I thought the issue was that someone other than the person who wrote the check has to sign it. Since I’m on the signature list already, I’ll be the one signing them when Marni prepares them. 


Bovina Public Library

Board Meeting
August 26, 2020

Attendees: M. Greenberg, R. LaFever, A. Corvelo, J. Aikens, and S. Shoemaker

Absent: J. LaFever

Meeting opened by R. LaFever at 6:06 pm

M/S/A the June 2020 meeting minutes

Treasurer’s Report

  • A corrected Lichtenberg account statement sent via e-mail
  • Received $6000 funding from the Town of Bovina
  • Information may be forthcoming from the DNBD regarding additional PPP funding
    • BPL has used the amount that we originally applied for
  • Farm Feast 2020 — FoBPL are going to host a “to go” event with tickets sold in advance
    • November 7, 2020 is the event date
  • M/S/A Treasurer’s Report

Librarian’s Report

  • August was a busier month than July; still practicing social distancing and mask wearing
    • July — 47 adults; 2 juveniles
    • August–89 adults; 8 juveniles
  • Albany Lift Co. is coming on September 29th for an annual maintenance visit
  • Assemblyman Brian Miller provided the library with hand sanitizer
  • 4CLS — REALM project suggests a 5-day quarantine for all items returned to the library
  • Discussion of winter fuel oil purchase; M. Greenberg to investigate/compare between Allison Oil Co. and Kiff Oil Co.

Meeting adjourned at 6:30 pm

Next meeting is September 30, 2020 at 6 pm


Bovina Public Library

Meeting Minutes

June 24, 2020

Attendees: J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, Annette Corvelo

Meeting called to order at 6:01 pm via Zoom

M/S/A Meeting minutes from the May 2020 meeting

Treasurer’s Report

  • Discussion of the monthly report
    • $425 cost on endowment = $400 tax prep and $25 miscellaneous disbursement
  • Tax returns for 2019 received
    • extensions were filed as necessary
    • returns were completed
  • SBA-PPP — 24 weeks to ask forgiveness
  • Temperature checks and wearing of face masks required of employees and wearing of face masks is required for patrons
  • M/S/A Treasurer’s Report

Librarian’s Report

  • The Library can be open for patron visits–one family at a time; hand sanitizer available for use
  • Patrons will need to make an appointment to use the public computers; no gaming; 1/2-hour appointment blocks
    • will encourage patrons to call in to make an appointment
  • No magazine or newspapers will be out for patrons
  • 4CLS Automation will map the printers to the computers
  • June patron use: 11 adult; 8 juvenile, 5 magazines
  • Grant–working to get the numeric information to move forward
  • M/S/A Librarian’s Report

Community Concern

  • Children are jumping off the wall by the basement door outside
    • Do we need security cameras?
    • Will speak to the parents about the concern

Next meeting August, 26th, 2020 at 6 pm

Meeting adjourned at 6:39 pm


Bovina Public Library

Meeting Minutes

May 27, 2020

Attendees:  R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A.  Corvelo

Meeting called to order by VP R. LaFever at 6:08 pm via Zoom

M/S/A the April 2020 meeting minutes

Treasurer’s Report

  • SBA PPP Loan was applied for and granted
    • Will start repay in January 2021
    • May turn into a no payback loan based on proposed legislation
  • NYSEG meter
    • Greenberg called to work through the issue; will have to call back when offices open fully
    • Power will not be turned off and the regular monthly bill is being paid while this larger error is continued to be investigated
    • M/S/A the Treasurer’s Report

Librarian’s Report

  • Curbside service is now available to patrons
    • No entrance to the building by patrons until Phase 4 on NY Forward
    • Computer use by patrons will be by appointment
  • Continuity plan if the Librarian gets sick; M. Greenberg will contact the Health Department
  • Library employees will have to complete an affirmation each shift (COVID-19 questions to protect staff)
  • 4CLS have staggered the work hours of employees
    • Book deliveries will begin June 1st
    • Barcoding training has been postponed
    • Requirement for all books to be barcoded postponed until end of 2021
  • Stats of borrowing for May
    • 10 adult books
    • 14 juvenile books
    • 5 magazines
  • Will update the website to share curbside service
  • To close the NYS Grant for 2018, need to send revised proposal based on what was completed

No new scholarships to be awarded this year as there are no applicants

Meeting adjourned at 6:28 pm

Next meeting is June 24th, 2020


Bovina Public Library

Meeting Minutes

April 29, 2020

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo

Meeting called to order at 6:00 pm via Zoom

No meeting in March due to the NY Pause response to COVID-19

M/S/A the February 26. 2020 meeting minutes

Treasurer’s Report

  • Looking into an invoice received from NYSEG; may be a clerical error; NYSEG is aware of the error and is working on it
    • the electric meter was either read incorrectly or there is a functional problems with it
  • Basement renovations are on hold; received 3 proposals
  • M/S/A Treasurer’s Report

Librarian’s Report

  • Using social distancing but still providing reading material to patrons via patron pick up
    • 31 kids books, 13 adult reading books, and magazines
  • Ongoing meetings with 4CLS for direction during the COVID-19 Pause Orders
  • Received training on through 4CLS
    • available for patron use
  • 4CLS has discussed a multi-phase reopening approach
    • looking to provide librarians with masks
    • has suggested to not immediately re-shelf books; hold them separate for one week
    • additional guidance will continue to be sent; waiting on decision by the Governor on May 15th
  • Discussion of applying for funding through the CARES Act
    • M/S/A via e-mail to apply for funding
  • Completed the US Census for the Library
  • Will look into training for bar coding online
  • Will complete the final report for the last of the 2018 grant funding
  • Scholarships–there are no graduating seniors from DA or Margaretville; Andes and South Kortright have not replied

Community Concerns

  • The Bovina Bicentennial may be postponed until 2021
    • a decision will be may by June 1st

Next meeting is May 27th

Meeting adjourned at 6:41 pm


Bovina Public Library

Meeting Minutes

February 26, 2020

Attendees:  R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A.  Corvelo

Meeting called to order by VP R. LaFever at 6:04 pm

M/S/A the January 2020 meeting minutes with a correct the spelling of M. Greenberg’s name

Treasurer’s Report

  • received notification of a $.09 correction to the interest on the MasterCard
  • the O’Connor Foundation sent the match for the endowment–$10, 084
  • Construction
    • Paid remainder owed to B. Decker
    • returned $50,000 to the Lichtenberg account
    • waiting on estimates for the 2nd phase of construction from R. Tucker and B. Decker
    • Decker returned a table and continued on some punch list items

Librarian’s Report

  • completed the NYS annual report
    • new area of the report — sexual harassment policy
      • discussed where this is in our bylaws
    • discussion of 4CLS budget and where BPL is
      • Librarian to send annual report to the town supervisor
      • patronage down 49% in 2019 (due to renovation)
      • juvenile fiction is up 139%
      • website usage up 108%
      • 1 outside meeting hosted
      • wireless access down 27%
    • the contract for the book circuit needs to be resigned
    • to close the NYS Grant for 2018, need to send revised proposal because we did not renovate kitchen area
    • Community Foundation of South Central New York–working on a grant to do  “Story Corps” recordings during the Bicentennial celebrations

Next meeting is  March 25, 2020  April 29, 2020 online

Meeting adjourned at 6:37 pm


Bovina Public Library

Monthly Meeting Minutes

January 29, 2020

Members Present: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo

M/S/A the December meeting minutes

Treasurer’s Report

  • M/S/A Treasurer’s Report
  • Restricted Endowment–$10, 084 matched from the 2018 & 2019 Farm Feasts and the O’Connor Foundation has put in their portion as well
    • 13% return with $617 in interest earned in 2019
  • Morgan Stanley account has earned $7700 in 2018 and $7400 in 2019 (includes using 100K for construction costs)
  • Greenberg to move $ into the Morgan Stanley account based on the difference between the budget shortfall and construction costs still to be paid (punch list items)


  • Areas that still need attention
    • Handrails for basement stairs
    • Basement doors – need to look at the change orders for actual amount paid
    • Interior doors – not salvaged by contractor even though that is in the engineers’ plans
    • Still need to go through the final bills
    • Punch list
      • Lights outside of basement doors
      • Front entrance motion lights
      • Stairwell light needs to be a motion light
      • Florescent lights out on the 1stfloor
      • Exterior siding (not in plan)
    • Estimate for the second phase of the project is needed
      • Have 28K from the O’Connor Foundation to go toward the kitchen area in the second phase

Librarian’s Report

  • February 12thprogram featuring Ray LaFever sharing highlights of his trip to Egypt
  • Donations were received at the December 27threopening event
  • Gary Simmons asked the Librarian if the basement could be used for civic/community meetings; it can when the space is complete
  • Cay Sophie Rabinowitz donated three books
  • Roxbury Arts Group is partnering with libraries to offer tickets to summer events—patrons can “check out” the tickets
  • Marnie Greenberg is donating toward the purchase of furniture for the Library with hopes that a matching O’Connor grant can be secured to update some furniture pieces

Next meeting is February 26, 2020

Meeting adjourned at 7:41 pm

Bovina Public Library 

Annual Meeting Minutes

January 30, 2019

Members present:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, and A. Corvelo

Meeting called to order at 5:54 pm

Secretary’s Report

  • Motion to approve the annual meeting minutes from January 2018; seconded and approved

Treasurer’s Report

  • Discussion of the 2019 Library Budget
    • set at $40,400 as discussed in December 2018
  • M/S/A

Membership Report

  • M/S/A to accept the nominations of R. LaFever and J. Aikens to the Board
    • terms will expire at the annual meeting January 2022
  • Meeting schedule
    • February 27, 2019
    • March 27, 2019
    • April 24, 2019
    • May 22, 2019 (also scholarship meeting)
    • June 26, 2019
    • July 2019–no meeting
    • August 28, 2019
    • September 25, 2019
    • October 30, 2019
    • November 2019–no meeting
    • December 11, 2019
    • January 29, 2020 (also annual meeting)
  • Conflict of Interest statements updated with signatures

Librarian’s Report

  • Annual report to New York State is due February 15th
  • increase in reference questions from 125 (2017) to 148 (2018)
  • increase in volunteer hours from 41 (2017) to 127 (2018)
  • 10 meetings hosted for outside groups
  • 11 meetings of the reading group
  • 10 meetings regarding the renovations
  • Program by R. LaFever–Peru trip
  • Program by D. Covell with his book

Annual Meeting adjourned at 6:10 pm



Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:05 pm

M/S/A January 2016 Annual Meeting minutes

Motion to approve J. LaFever and M. Greenberg to the board for another term; seconded; approved

Motion to approve the 2017 budget; seconded; approved

All members updated their Conflict of Interest forms

Meeting for 2017

  • February 22
  • March 29
  • April 26
  • May 31
  • June 28
  • No meeting in July
  • August 30
  • September 27
  • October 25
  • No meeting in November
  • December 13

Report to the Community

  • Attendance = 2,294  à compared to 2015 with 2157 attendees; all areas of circulation are up
  • Farm Feast à first Saturday of November
  • Programs—10 juvenile with 63 participants, 18 meetings, 11 non-juvenile programs
  • Download Zone is being utilized by patrons

Annual meeting adjourned at 6:27 pm


January 25, 2017  – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:27 pm

Treasurer’s Report

  • Investments are up
  • A. Morris has agreed to complete the end of year report and the 2016 taxes will be worked on in the coming week
  • $200 was paid to replace the grill used at the Farm Feast with a net profit of $6,637
  • O’Connor Foundation—trust agreement has been signed; no issue with the name change to the Library; $14,000 towards the trust
  • M/S/A Treasurer’s Report

Election of Officers

  • Motion to pass a ballot of the slate of officers as stated to the Board of Trustees; seconded; unanimous approval
    • Officers: J. LaFever, President; R. LaFever, Vice Pres.; S. Shoemaker, Secretary; M. Greenberg, Treasurer

Librarian’s Report

  • 4CLS—grant submitted with pictures inside and outside
    • Letter of approval to go forward but the plans need to include a railing
    • R. LaFever will look for pictures of the Library to see if there is an example of the railing that would be appropriate
    • Railing—iron or wood preferred
  • Grant from Brownstone for books—100 free children’s books; Librarian will conduct a program in conjunction
  • April 1st—grant workshop in Sidney; special offering for non-profits
  • Librarian to apply for O’Connor Foundation grant in September
  • Name change of the Library updated and will be mail in the morning
  • $36 spent on a shopvac and $30 on a paper shredder
  • J. Dibble offered to display a large art piece featuring a turkey; will need a loan agreement
  • Discussion of 100 anniversary swag (giveaway items)

Next meeting February 22, 2017

Meeting adjourned at 7:18 pm


February 24, 2016 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A January monthly meeting minutes

Treasurer’s Report

  • Change in March reporting for Morgan Stanley is due to a short term gain being moved to another account line specifically for Morgan Stanley
  • Agreed to 12 month visit for Morgan Stanley representative for updates
  • O’Connor Grant–discussion of endowment options with DNB, Community Bank, and Morgan Stanley; discussion on costs of Lichtenberg account and cost of managing it
  • Construction update–3 general contractors met with board president with no current updates
  • M/S/A monthly Treasurer’s Report

Director’s Report

  • Scholarships–requests for official transcripts in progress
  • Letters to 2016 applicants to go out by March 16th to be returned for April BPL meeting
  • Annual Report sent to NYS
  • Historic Happy Hour will be March 3rd at 6 pm
  • Friends of Freddie publisher is sending copy to BPL
  • Lilly Lei would like to offer a new talking series for 2016
  • DVDs–circuit program; discussion on continuing the subscription; need to increase advertising; solicit for DVDs from community
  • Mother’s Day origami program to be offered the week before Mother’s Day
  • Discussion of storage of minutes

Next meeting on March 30, 2016 at 6:00 pm

Meeting adjourned at 7:00 pm

December 16, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: J. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Meeting called to order at 6 pm.

M/S/A  October meeting minutes with a correction to the word grant.

M/S/A  monthly Treasurer’s Report.

  • Farm Feast–$9,026 income through donations, sponsorships and tickets
    • 9.5% growth
    • expenses down 24%
    • $7,907.53 profit
  • M/S/A proposed budget to be approved at the annual meeting

Library Director’s Report

  • humidifier  still in the works
    • discussion of purchasing the Keystone for $175
  • continuing looking for grants
  • scholarships to be paid out to recipients
  • facilities–outside water to be turned off and bench to be brought inside
  • web page–still being organized
  • discussion of possible endowment procedures
  • discussion on need to get estimates for updating the basement

January 27th Annual Meeting at 6 pm.

Meeting adjourned at 6:55 pm

October 28, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A September meeting minutes

Treasurer’s Report

  • Correction noted on interest income reported for Morgan Stanley investments
  • M/S/A Treasurer’s Report

Library Director’s Report

  • Research on the humidifier continues; discussion on how to dry out the basement; apply for a grant in April from the O’Connor Foundation
  • L. Glavin will hold the piano until spring
  • Applied for a gran for $4,750 from the O’Connor Foundation for computer equipment (will need to come up with matching monies)
    • community resource
    • for art projects
    • will have 3 years to match
    • received approval
  • Website–going to let domain expire
    • 4CLS will upload content to their server
  • Farm Feast
    • $4,000 sponsorship so far; on track to receive additional

Next meeting is December 16, 2015 at 6 pm

Expect budget proposal for 2016 before the next meeting

Meeting adjourned at 6:50 pm

January 28, 2015 – PUBLIC ANNUAL MEETING 

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, M. Pelletier

Meeting called to order at 6:06 pm

M/S/A the meeting minutes from the annual meeting in January of 2014

M/S/A the 2015 Annual Budget

Report to the Community to

be distributed to the town supervisor, 4CLS, and Senator Seward

2015 Meeting Dates

1/28, 2/25, 3/25, 4/29, 5/27, 6/24, no meeting in July, 8/26, 9/30, 10/28, no meeting in

November 12/16; M/S/A

All members of the board updated their annual paperwork and agreement

Motion to nominate S. Shoemaker to continue as a member of the board, seconded and approved

Executive Session: M/S/A to cast one ballot for slate of officers as seated; end of executive session

2016 Annual Meeting will be on January 27, 2016

Meeting adjourned at 6:22 pm