Library Board Minutes

Bovina Public Library

Board Meeting
August 26, 2020

Attendees: M. Greenberg, R. LaFever, A. Corvelo, J. Aikens, and S. Shoemaker

Absent: J. LaFever

Meeting opened by R. LaFever at 6:06 pm

M/S/A the June 2020 meeting minutes

Treasurer’s Report

  • A corrected Lichtenberg account statement sent via e-mail
  • Received $6000 funding from the Town of Bovina
  • Information may be forthcoming from the DNBD regarding additional PPP funding
    • BPL has used the amount that we originally applied for
  • Farm Feast 2020 — FoBPL are going to host a “to go” event with tickets sold in advance
    • November 7, 2020 is the event date
  • M/S/A Treasurer’s Report

Librarian’s Report

  • August was a busier month than July; still practicing social distancing and mask wearing
    • July — 47 adults; 2 juveniles
    • August–89 adults; 8 juveniles
  • Albany Lift Co. is coming on September 29th for an annual maintenance visit
  • Assemblyman Brian Miller provided the library with hand sanitizer
  • 4CLS — REALM project suggests a 5-day quarantine for all items returned to the library
  • Discussion of winter fuel oil purchase; M. Greenberg to investigate/compare between Allison Oil Co. and Kiff Oil Co.

Meeting adjourned at 6:30 pm

Next meeting is September 30, 2020 at 6 pm

Bovina Public Library

Meeting Minutes

June 24, 2020

Attendees: J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, Annette Corvelo

Meeting called to order at 6:01 pm via Zoom

M/S/A Meeting minutes from the May 2020 meeting

Treasurer’s Report

  • Discussion of the monthly report
    • $425 cost on endowment = $400 tax prep and $25 miscellaneous disbursement
  • Tax returns for 2019 received
    • extensions were filed as necessary
    • returns were completed
  • SBA-PPP — 24 weeks to ask forgiveness
  • Temperature checks and wearing of face masks required of employees and wearing of face masks is required for patrons
  • M/S/A Treasurer’s Report

Librarian’s Report

  • The Library can be open for patron visits–one family at a time; hand sanitizer available for use
  • Patrons will need to make an appointment to use the public computers; no gaming; 1/2-hour appointment blocks
    • will encourage patrons to call in to make an appointment
  • No magazine or newspapers will be out for patrons
  • 4CLS Automation will map the printers to the computers
  • June patron use: 11 adult; 8 juvenile, 5 magazines
  • Grant–working to get the numeric information to move forward
  • M/S/A Librarian’s Report

Community Concern

  • Children are jumping off the wall by the basement door outside
    • Do we need security cameras?
    • Will speak to the parents about the concern

Next meeting August, 26th, 2020 at 6 pm

Meeting adjourned at 6:39 pm

Bovina Public Library

Meeting Minutes

May 27, 2020

Attendees:  R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A.  Corvelo

Meeting called to order by VP R. LaFever at 6:08 pm via Zoom

M/S/A the April 2020 meeting minutes

Treasurer’s Report

  • SBA PPP Loan was applied for and granted
    • Will start repay in January 2021
    • May turn into a no payback loan based on proposed legislation
  • NYSEG meter
    • Greenberg called to work through the issue; will have to call back when offices open fully
    • Power will not be turned off and the regular monthly bill is being paid while this larger error is continued to be investigated
    • M/S/A the Treasurer’s Report

Librarian’s Report

  • Curbside service is now available to patrons
    • No entrance to the building by patrons until Phase 4 on NY Forward
    • Computer use by patrons will be by appointment
  • Continuity plan if the Librarian gets sick; M. Greenberg will contact the Health Department
  • Library employees will have to complete an affirmation each shift (COVID-19 questions to protect staff)
  • 4CLS have staggered the work hours of employees
    • Book deliveries will begin June 1st
    • Barcoding training has been postponed
    • Requirement for all books to be barcoded postponed until end of 2021
  • Stats of borrowing for May
    • 10 adult books
    • 14 juvenile books
    • 5 magazines
  • Will update the website to share curbside service
  • To close the NYS Grant for 2018, need to send revised proposal based on what was completed

No new scholarships to be awarded this year as there are no applicants

Meeting adjourned at 6:28 pm

Next meeting is June 24th, 2020

Bovina Public Library

Meeting Minutes

April 29, 2020

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo

Meeting called to order at 6:00 pm via Zoom

No meeting in March due to the NY Pause response to COVID-19

M/S/A the February 26. 2020 meeting minutes

Treasurer’s Report

  • Looking into an invoice received from NYSEG; may be a clerical error; NYSEG is aware of the error and is working on it
    • the electric meter was either read incorrectly or there is a functional problems with it
  • Basement renovations are on hold; received 3 proposals
  • M/S/A Treasurer’s Report

Librarian’s Report

  • Using social distancing but still providing reading material to patrons via patron pick up
    • 31 kids books, 13 adult reading books, and magazines
  • Ongoing meetings with 4CLS for direction during the COVID-19 Pause Orders
  • Received training on Ancestry.com through 4CLS
    • available for patron use
  • 4CLS has discussed a multi-phase reopening approach
    • looking to provide librarians with masks
    • has suggested to not immediately re-shelf books; hold them separate for one week
    • additional guidance will continue to be sent; waiting on decision by the Governor on May 15th
  • Discussion of applying for funding through the CARES Act
    • M/S/A via e-mail to apply for funding
  • Completed the US Census for the Library
  • Will look into training for bar coding online
  • Will complete the final report for the last of the 2018 grant funding
  • Scholarships–there are no graduating seniors from DA or Margaretville; Andes and South Kortright have not replied

Community Concerns

  • The Bovina Bicentennial may be postponed until 2021
    • a decision will be may by June 1st

Next meeting is May 27th

Meeting adjourned at 6:41 pm

Bovina Public Library

Meeting Minutes

February 26, 2020

Attendees:  R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A.  Corvelo

Meeting called to order by VP R. LaFever at 6:04 pm

M/S/A the January 2020 meeting minutes with a correct the spelling of M. Greenberg’s name

Treasurer’s Report

  • received notification of a $.09 correction to the interest on the MasterCard
  • the O’Connor Foundation sent the match for the endowment–$10, 084
  • Construction
    • Paid remainder owed to B. Decker
    • returned $50,000 to the Lichtenberg account
    • waiting on estimates for the 2nd phase of construction from R. Tucker and B. Decker
    • Decker returned a table and continued on some punch list items

Librarian’s Report

  • completed the NYS annual report
    • new area of the report — sexual harassment policy
      • discussed where this is in our bylaws
    • discussion of 4CLS budget and where BPL is
      • Librarian to send annual report to the town supervisor
      • patronage down 49% in 2019 (due to renovation)
      • juvenile fiction is up 139%
      • website usage up 108%
      • 1 outside meeting hosted
      • wireless access down 27%
    • the contract for the book circuit needs to be resigned
    • to close the NYS Grant for 2018, need to send revised proposal because we did not renovate kitchen area
    • Community Foundation of South Central New York–working on a grant to do  “Story Corps” recordings during the Bicentennial celebrations

Next meeting is  March 25, 2020  April 29, 2020 online

Meeting adjourned at 6:37 pm

Bovina Public Library

Monthly Meeting Minutes

January 29, 2020

Members Present: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Corvelo

M/S/A the December meeting minutes

Treasurer’s Report

  • M/S/A Treasurer’s Report
  • Restricted Endowment–$10, 084 matched from the 2018 & 2019 Farm Feasts and the O’Connor Foundation has put in their portion as well
    • 13% return with $617 in interest earned in 2019
  • Morgan Stanley account has earned $7700 in 2018 and $7400 in 2019 (includes using 100K for construction costs)
  • Greenberg to move $ into the Morgan Stanley account based on the difference between the budget shortfall and construction costs still to be paid (punch list items)

Construction

  • Areas that still need attention
    • Handrails for basement stairs
    • Basement doors – need to look at the change orders for actual amount paid
    • Interior doors – not salvaged by contractor even though that is in the engineers’ plans
    • Still need to go through the final bills
    • Punch list
      • Lights outside of basement doors
      • Front entrance motion lights
      • Stairwell light needs to be a motion light
      • Florescent lights out on the 1stfloor
      • Exterior siding (not in plan)
    • Estimate for the second phase of the project is needed
      • Have 28K from the O’Connor Foundation to go toward the kitchen area in the second phase

Librarian’s Report

  • February 12thprogram featuring Ray LaFever sharing highlights of his trip to Egypt
  • Donations were received at the December 27threopening event
  • Gary Simmons asked the Librarian if the basement could be used for civic/community meetings; it can when the space is complete
  • Cay Sophie Rabinowitz donated three books
  • Roxbury Arts Group is partnering with libraries to offer tickets to summer events—patrons can “check out” the tickets
  • Marnie Greenberg is donating toward the purchase of furniture for the Library with hopes that a matching O’Connor grant can be secured to update some furniture pieces

Next meeting is February 26, 2020

Meeting adjourned at 7:41 pm

Bovina Public Library 

Annual Meeting Minutes

January 30, 2019

Members present:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, and A. Corvelo

Meeting called to order at 5:54 pm

Secretary’s Report

  • Motion to approve the annual meeting minutes from January 2018; seconded and approved

Treasurer’s Report

  • Discussion of the 2019 Library Budget
    • set at $40,400 as discussed in December 2018
  • M/S/A

Membership Report

  • M/S/A to accept the nominations of R. LaFever and J. Aikens to the Board
    • terms will expire at the annual meeting January 2022
  • Meeting schedule
    • February 27, 2019
    • March 27, 2019
    • April 24, 2019
    • May 22, 2019 (also scholarship meeting)
    • June 26, 2019
    • July 2019–no meeting
    • August 28, 2019
    • September 25, 2019
    • October 30, 2019
    • November 2019–no meeting
    • December 11, 2019
    • January 29, 2020 (also annual meeting)
  • Conflict of Interest statements updated with signatures

Librarian’s Report

  • Annual report to New York State is due February 15th
  • increase in reference questions from 125 (2017) to 148 (2018)
  • increase in volunteer hours from 41 (2017) to 127 (2018)
  • 10 meetings hosted for outside groups
  • 11 meetings of the reading group
  • 10 meetings regarding the renovations
  • Program by R. LaFever–Peru trip
  • Program by D. Covell with his book

Annual Meeting adjourned at 6:10 pm

January 25, 2017- BOVINA PUBLIC LIBRARY ANNUAL MEETING

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:05 pm

M/S/A January 2016 Annual Meeting minutes

Motion to approve J. LaFever and M. Greenberg to the board for another term; seconded; approved

Motion to approve the 2017 budget; seconded; approved

All members updated their Conflict of Interest forms

Meeting for 2017

  • February 22
  • March 29
  • April 26
  • May 31
  • June 28
  • No meeting in July
  • August 30
  • September 27
  • October 25
  • No meeting in November
  • December 13

Report to the Community

  • Attendance = 2,294  à compared to 2015 with 2157 attendees; all areas of circulation are up
  • Farm Feast à first Saturday of November
  • Programs—10 juvenile with 63 participants, 18 meetings, 11 non-juvenile programs
  • Download Zone is being utilized by patrons

Annual meeting adjourned at 6:27 pm

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January 25, 2017  – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:27 pm

Treasurer’s Report

  • Investments are up
  • A. Morris has agreed to complete the end of year report and the 2016 taxes will be worked on in the coming week
  • $200 was paid to replace the grill used at the Farm Feast with a net profit of $6,637
  • O’Connor Foundation—trust agreement has been signed; no issue with the name change to the Library; $14,000 towards the trust
  • M/S/A Treasurer’s Report

Election of Officers

  • Motion to pass a ballot of the slate of officers as stated to the Board of Trustees; seconded; unanimous approval
    • Officers: J. LaFever, President; R. LaFever, Vice Pres.; S. Shoemaker, Secretary; M. Greenberg, Treasurer

Librarian’s Report

  • 4CLS—grant submitted with pictures inside and outside
    • Letter of approval to go forward but the plans need to include a railing
    • R. LaFever will look for pictures of the Library to see if there is an example of the railing that would be appropriate
    • Railing—iron or wood preferred
  • Grant from Brownstone for books—100 free children’s books; Librarian will conduct a program in conjunction
  • April 1st—grant workshop in Sidney; special offering for non-profits
  • Librarian to apply for O’Connor Foundation grant in September
  • Name change of the Library updated and will be mail in the morning
  • $36 spent on a shopvac and $30 on a paper shredder
  • J. Dibble offered to display a large art piece featuring a turkey; will need a loan agreement
  • Discussion of 100 anniversary swag (giveaway items)

Next meeting February 22, 2017

Meeting adjourned at 7:18 pm

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February 24, 2016 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A January monthly meeting minutes

Treasurer’s Report

  • Change in March reporting for Morgan Stanley is due to a short term gain being moved to another account line specifically for Morgan Stanley
  • Agreed to 12 month visit for Morgan Stanley representative for updates
  • O’Connor Grant–discussion of endowment options with DNB, Community Bank, and Morgan Stanley; discussion on costs of Lichtenberg account and cost of managing it
  • Construction update–3 general contractors met with board president with no current updates
  • M/S/A monthly Treasurer’s Report

Director’s Report

  • Scholarships–requests for official transcripts in progress
  • Letters to 2016 applicants to go out by March 16th to be returned for April BPL meeting
  • Annual Report sent to NYS
  • Historic Happy Hour will be March 3rd at 6 pm
  • Friends of Freddie publisher is sending copy to BPL
  • Lilly Lei would like to offer a new talking series for 2016
  • DVDs–circuit program; discussion on continuing the subscription; need to increase advertising; solicit for DVDs from community
  • Mother’s Day origami program to be offered the week before Mother’s Day
  • Discussion of storage of minutes

Next meeting on March 30, 2016 at 6:00 pm

Meeting adjourned at 7:00 pm

December 16, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: J. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Meeting called to order at 6 pm.

M/S/A  October meeting minutes with a correction to the word grant.

M/S/A  monthly Treasurer’s Report.

  • Farm Feast–$9,026 income through donations, sponsorships and tickets
    • 9.5% growth
    • expenses down 24%
    • $7,907.53 profit
  • M/S/A proposed budget to be approved at the annual meeting

Library Director’s Report

  • humidifier  still in the works
    • discussion of purchasing the Keystone for $175
  • continuing looking for grants
  • scholarships to be paid out to recipients
  • facilities–outside water to be turned off and bench to be brought inside
  • web page–still being organized
  • discussion of possible endowment procedures
  • discussion on need to get estimates for updating the basement

January 27th Annual Meeting at 6 pm.

Meeting adjourned at 6:55 pm

October 28, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A September meeting minutes

Treasurer’s Report

  • Correction noted on interest income reported for Morgan Stanley investments
  • M/S/A Treasurer’s Report

Library Director’s Report

  • Research on the humidifier continues; discussion on how to dry out the basement; apply for a grant in April from the O’Connor Foundation
  • L. Glavin will hold the piano until spring
  • Applied for a gran for $4,750 from the O’Connor Foundation for computer equipment (will need to come up with matching monies)
    • community resource
    • for art projects
    • will have 3 years to match
    • received approval
  • Website–going to let domain expire
    • 4CLS will upload content to their server
  • Farm Feast
    • $4,000 sponsorship so far; on track to receive additional

Next meeting is December 16, 2015 at 6 pm

Expect budget proposal for 2016 before the next meeting

Meeting adjourned at 6:50 pm

January 28, 2015 – PUBLIC ANNUAL MEETING 

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, M. Pelletier

Meeting called to order at 6:06 pm

M/S/A the meeting minutes from the annual meeting in January of 2014

M/S/A the 2015 Annual Budget

Report to the Community to

be distributed to the town supervisor, 4CLS, and Senator Seward

2015 Meeting Dates

1/28, 2/25, 3/25, 4/29, 5/27, 6/24, no meeting in July, 8/26, 9/30, 10/28, no meeting in

November 12/16; M/S/A

All members of the board updated their annual paperwork and agreement

Motion to nominate S. Shoemaker to continue as a member of the board, seconded and approved

Executive Session: M/S/A to cast one ballot for slate of officers as seated; end of executive session

2016 Annual Meeting will be on January 27, 2016

Meeting adjourned at 6:22 pm