Library Board Minutes

 

January 25, 2017- BOVINA PUBLIC LIBRARY ANNUAL MEETING

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:05 pm

M/S/A January 2016 Annual Meeting minutes

Motion to approve J. LaFever and M. Greenberg to the board for another term; seconded; approved

Motion to approve the 2017 budget; seconded; approved

All members updated their Conflict of Interest forms

Meeting for 2017

  • February 22
  • March 29
  • April 26
  • May 31
  • June 28
  • No meeting in July
  • August 30
  • September 27
  • October 25
  • No meeting in November
  • December 13

Report to the Community

  • Attendance = 2,294  à compared to 2015 with 2157 attendees; all areas of circulation are up
  • Farm Feast à first Saturday of November
  • Programs—10 juvenile with 63 participants, 18 meetings, 11 non-juvenile programs
  • Download Zone is being utilized by patrons

Annual meeting adjourned at 6:27 pm

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January 25, 2017  – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Guests: Mel Greenberg

Meeting called to order at 6:27 pm

Treasurer’s Report

  • Investments are up
  • A. Morris has agreed to complete the end of year report and the 2016 taxes will be worked on in the coming week
  • $200 was paid to replace the grill used at the Farm Feast with a net profit of $6,637
  • O’Connor Foundation—trust agreement has been signed; no issue with the name change to the Library; $14,000 towards the trust
  • M/S/A Treasurer’s Report

Election of Officers

  • Motion to pass a ballot of the slate of officers as stated to the Board of Trustees; seconded; unanimous approval
    • Officers: J. LaFever, President; R. LaFever, Vice Pres.; S. Shoemaker, Secretary; M. Greenberg, Treasurer

Librarian’s Report

  • 4CLS—grant submitted with pictures inside and outside
    • Letter of approval to go forward but the plans need to include a railing
    • R. LaFever will look for pictures of the Library to see if there is an example of the railing that would be appropriate
    • Railing—iron or wood preferred
  • Grant from Brownstone for books—100 free children’s books; Librarian will conduct a program in conjunction
  • April 1st—grant workshop in Sidney; special offering for non-profits
  • Librarian to apply for O’Connor Foundation grant in September
  • Name change of the Library updated and will be mail in the morning
  • $36 spent on a shopvac and $30 on a paper shredder
  • J. Dibble offered to display a large art piece featuring a turkey; will need a loan agreement
  • Discussion of 100 anniversary swag (giveaway items)

Next meeting February 22, 2017

Meeting adjourned at 7:18 pm

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February 24, 2016 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A January monthly meeting minutes

Treasurer’s Report

  • Change in March reporting for Morgan Stanley is due to a short term gain being moved to another account line specifically for Morgan Stanley
  • Agreed to 12 month visit for Morgan Stanley representative for updates
  • O’Connor Grant–discussion of endowment options with DNB, Community Bank, and Morgan Stanley; discussion on costs of Lichtenberg account and cost of managing it
  • Construction update–3 general contractors met with board president with no current updates
  • M/S/A monthly Treasurer’s Report

Director’s Report

  • Scholarships–requests for official transcripts in progress
  • Letters to 2016 applicants to go out by March 16th to be returned for April BPL meeting
  • Annual Report sent to NYS
  • Historic Happy Hour will be March 3rd at 6 pm
  • Friends of Freddie publisher is sending copy to BPL
  • Lilly Lei would like to offer a new talking series for 2016
  • DVDs–circuit program; discussion on continuing the subscription; need to increase advertising; solicit for DVDs from community
  • Mother’s Day origami program to be offered the week before Mother’s Day
  • Discussion of storage of minutes

Next meeting on March 30, 2016 at 6:00 pm

Meeting adjourned at 7:00 pm

December 16, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees: J. LaFever, S. Shoemaker, J. Aikens, M. Greenberg, A. Robbins

Meeting called to order at 6 pm.

M/S/A  October meeting minutes with a correction to the word grant.

M/S/A  monthly Treasurer’s Report.

  • Farm Feast–$9,026 income through donations, sponsorships and tickets
    • 9.5% growth
    • expenses down 24%
    • $7,907.53 profit
  • M/S/A proposed budget to be approved at the annual meeting

Library Director’s Report

  • humidifier  still in the works
    • discussion of purchasing the Keystone for $175
  • continuing looking for grants
  • scholarships to be paid out to recipients
  • facilities–outside water to be turned off and bench to be brought inside
  • web page–still being organized
  • discussion of possible endowment procedures
  • discussion on need to get estimates for updating the basement

January 27th Annual Meeting at 6 pm.

Meeting adjourned at 6:55 pm

October 28, 2015 – Meeting Minutes – BOVINA PUBLIC LIBRARY

Attendees:  J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, A. Robbins

Meeting called to order at 6:02 pm

M/S/A September meeting minutes

Treasurer’s Report

  • Correction noted on interest income reported for Morgan Stanley investments
  • M/S/A Treasurer’s Report

Library Director’s Report

  • Research on the humidifier continues; discussion on how to dry out the basement; apply for a grant in April from the O’Connor Foundation
  • L. Glavin will hold the piano until spring
  • Applied for a gran for $4,750 from the O’Connor Foundation for computer equipment (will need to come up with matching monies)
    • community resource
    • for art projects
    • will have 3 years to match
    • received approval
  • Website–going to let domain expire
    • 4CLS will upload content to their server
  • Farm Feast
    • $4,000 sponsorship so far; on track to receive additional

Next meeting is December 16, 2015 at 6 pm

Expect budget proposal for 2016 before the next meeting

Meeting adjourned at 6:50 pm

January 28, 2015 – PUBLIC ANNUAL MEETING 

Attendees: J. LaFever, R. LaFever, S. Shoemaker, M. Greenberg, J. Aikens, M. Pelletier

Meeting called to order at 6:06 pm

M/S/A the meeting minutes from the annual meeting in January of 2014

M/S/A the 2015 Annual Budget

Report to the Community to

be distributed to the town supervisor, 4CLS, and Senator Seward

2015 Meeting Dates

1/28, 2/25, 3/25, 4/29, 5/27, 6/24, no meeting in July, 8/26, 9/30, 10/28, no meeting in

November 12/16; M/S/A

All members of the board updated their annual paperwork and agreement

Motion to nominate S. Shoemaker to continue as a member of the board, seconded and approved

Executive Session: M/S/A to cast one ballot for slate of officers as seated; end of executive session

2016 Annual Meeting will be on January 27, 2016

Meeting adjourned at 6:22 pm